Microsoft Windows Server File and Print Servers

26. September 2016 Microsoft, Study Guides 0
Microsoft Windows Server File and Print Servers


Windows servers can act as both file servers and print servers. As a file server administrator, you must understand share permissions and NTFS permissions. Three share permissions are available, including Read, Change, and Full Control. NTFS offers more robust and granular permissions, allowing you to set permissions down to the file level. When a user accesses a file through a shared folder on the network, the combined share and NTFS permissions granted to the user impact the resulting permissions the user will have. Using NTFS permissions, you cannot give the user greater permissions than the share allows; however, you can restrict permissions with NTFS to be less than the share allows. The Distributed File System (DFS) is another excellent component of Windows file servers that allows you to provide file replication (DFS replication) and simpler distributed data access (DFS namespaces).

As a print server, Windows Server allows you to share physically attached printers and printers connected via TCP/IP ports. You cannot share a printer that the server accesses through another Windows machine on the network. As a print server administrator, you should know how to provide additional drivers for different client operating systems and how to manage print jobs. Windows Server also supports web-based printing and web-based print server management through the Internet Printing role service of the Print and Document Services server role.


  • Create a folder on a server and share the folder on the network, allowing Everyone to have Read access and Administrators to have Full Control.
  • Create a folder in the folder that was shared in the preceding exercise, and set NTFS permissions on it to allow Administrators to have Full Control, but Everyone to have no access.
  • Install a printer on the server. Configure it to use LPT1 even though the physical printer is not connected.

Answers for Exercises

  • Create a folder named C:\Public. Share the folder and assign the permissions based on the explanations in this chapter.
  • Create a folder named Pvt in the C:\Public folder (i.e., C:\Public\Pvt) and assign the NTFS permissions as referenced. Try to access the folder through the share as a user other than the Administrator, and note that you cannot access it.
  • To install a printer on the server, follow these steps:
    • 1. Click Start and select Devices and Printers on your server.
    • 2. Click the Add a Printer button and follow the prompts.
    • 3. Choose any printer you want.


  • 1. A user just printed a very important print job. You want to ensure that this new print job prints immediately after the one currently printing. What action should you take? (Choose the single best answer.)
    • A. Pause all other print jobs
    • B. Cancel all other print jobs
    • C. Restart all other print jobs
    • D. Change the priority on the new print job
  • 2. True or false: When you explicitly deny a permission, that permission cannot be granted to the user through any other group membership.
  • 3. You have installed a printer on a Windows Server 2008 R2 server and shared it on the network and performed no other actions. Users on Windows 7 x86 clients cannot print to the printer. What must you do?
    • A. Add 32-bit drivers
    • B. Add 64-bit drivers
    • C. Reinstall the printer
    • D. Reinstall the Windows 7 client operating systems
  • 4. What must be enabled to allow a Windows server to distribute print jobs to multiple printers from a single print queue?
  • 5. What NTFS permission allows users to view the items in a folder, but not to read the contents of those items?
    • A. Read
    • B. Modify
    • C. Write
    • D. List Folder Contents
  • 6. Define print job.
  • 7. Define a DFS namespace.
  • 8. A folder named Test in a share named Data has the NTFS permission of Everyone Read. The share has the permission of Everyone Change. The share also has the permission of Domain Admins Full Control. When Lisa, who is not an administrator, accesses the Test folder, what permission will she have on that folder?
    • A. Full Control
    • B. Change
    • C. Read
    • D. None
  • 9. What is the proper default URL used to access the web-based printer management interface on a Windows server named SRV5 that has web-based management installed and enabled?
  • 10. True or false: The Distributed File System can be used to centralize distributed data.

Answers for Review Questions

  • 1. D You only need to change the priority on the new print job. The default priority for all print jobs is 1. If you set the priority to anything higher, it will print next.
  • 2. True Always remember that explicit denial of a permission always wins over any other permission settings.
  • 3. A Windows Server 2008 R2 is a 64-bit operating system, so only the 64-bit drivers are installed by default. The x86 nomenclature indicates a 32-bit version of the operating system, so you must add the 32-bit drivers.
  • 4. Printer pooling. Printer pooling allows print jobs to be sent from a single print queue to multiple printers. The printers show up as a single printer to the users.
  • 5. D With the List Folder Contents permission, users can view the contents of a folder, but not read the contents of actual files.
  • 6. A document waiting to be printed in the print queue
  • 7. A simple namespace that is representative of a collection of shared folders, which may be distributed among multiple servers, grouped together into a single virtual shared folder on the server.
  • 8. C The NTFS permission overrides the share permission because it is more restrictive. Lisa will have Read permissions on the Test folder in the share.
  • 9. B By default, the printer management website is located in the printers virtual directory under the server name.
  • 10. True You can configure each server to replicate its shared data to a central server, thereby centralizing the data.

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