Word Processing and PowerPoint Presentations
Tables and PowerPoint
This week we will focus on adding and formatting a table in a Word document and on how to create a slide presentation using PowerPoint 2010. For those of you who have not seen PowerPoint presentations prior to this class, this section will give you some insight into how PowerPoint can be used to aid in public speaking. A presentation without any visual aids may not stimulate interest and does not hold the attention of the audience. On the other hand, a presentation that uses a tool like PowerPoint can keep the audience focused on the key points of the presentation.
Tables are a great way to organize your information into a user-friendly format in both Word and PowerPoint. Tables are two dimensional objects composed of rows and columns. Tables are simple to set up and can make your information easier to read and understand. For instance, it is much easier to format text in a table in Word than to instead create columns with tabs.
You can create an empty table and later type text into it, or you can take your existing text and convert it into a table format. You can even create a table, add text, and then hide its grid so that it doesn’t even look like a table! Tables offer lots of creative options. You can format them so that they have a professional look by using styles and inserting pictures and you can even set up formulas in table cells to do arithmetic calculations.
Tables can be inserted in both Word and PowerPoint applications and that is what you will be doing this week. Below is an example of a table inserted into a Word document. A table is a series of rows and columns that you can modify and format.
If you open a PowerPoint window, you will find that it has many features. Some are specific to the program, and others are common to all Windows Programs. The PowerPoint window is divided into sections. View all of the different features, from the slide pane to the notes pane. You will notice the similar features that are also found in Microsoft Word.
In Slide Sorter view, PowerPoint displays all the slides as thumbnails so that several slides can appear on the screen at once. This view provides a good overview of the presentation. In this view, you can switch the order of the slides and modify them in other ways as well.
Slide Master View
PowerPoint comes equipped with many different design templates. They are ready-to-use and don’t require you to modify them; but if you would like to change elements of the templates, you can do so. Whether you decide to use one of the templates or design your own, I suggest that you make all changes on the slide master. Think of it as a best practice-though it’s not mandatory, it’s highly recommended. The slide master contains all elements, such as text, images, and other objects that you wish to show on every slide–at least those of the same type.
As mentioned earlier, the Slide Master holds all objects that you want to appear on every slide, with the exception of the title slide. Make your overall design changes to the master slide. For example, if you would like a logo or image to be visible on the top left of every slide, you will need to insert that logo on the slide master–not on the individual slides. You could insert it on individual slides, but it will save you time to put it on the master. Using the master will ensure that your objects will appear in the exact location on each slide. This is important for your presentation to have a consistent look and feel.